Replacement & Retrofit Parts

Equipment identity

Equipment nameplate, manufacturer as marked, model, serial number and approximate year. Include the original part number if readable.

Part identity and condition

Explain what the component does, why replacement is needed and whether a previous modification has been made. Show its position in the equipment.

Geometry and interfaces

Supply drawings or measured dimensions with units and reference points. Include hole spacing, flange or thread details, orientation and installation space.

Existing operating conditions

Provide applicable electrical ratings, signal or output details, medium in contact with the part, temperature and environment. Mark unverified information as To Be Confirmed.

Use the following component groups to describe your enquiry. These are identification categories, not a stock list or an approved compatibility catalogue. Suitability and supply scope require review for each request.

Mechanical fit

Check overall dimensions, hole pattern, flange or thread specification, connection orientation, clearance and access against the mating equipment.

Material and sealing

Confirm material specifications, sealing surfaces and compatibility with the medium and operating conditions. Similar appearance is not material evidence.

Electrical and functional duty

Where applicable, compare voltage and current ratings, insulation requirements, terminals, wiring and signal or output characteristics.

System and site conditions

Review cooling needs, environment and any effect on the surrounding equipment. Identify required inspection or test evidence before approval.

Matching one dimension or rating does not establish a complete match. Record deviations and unresolved checks before accepting a proposed part.

1. 01

   Submit the evidence

   Send identification details, drawings and the intended replacement or retrofit scope.

2. 02

   Resolve open points

   Separate verified facts from missing dimensions, uncertain materials and unconfirmed ratings.

3. 03

   Review the proposal

   Compare the proposed configuration with interfaces, duty and permitted modifications. Record deviations.

4. 04

   Approve the basis

   Agree the technical documents and acceptance requirements before final configuration and commercial confirmation.

Make the approved technical basis traceable to the equipment and the part being replaced.

Reference package

Identify equipment and part references, drawing numbers and revisions. Keep measured values separate from estimates.

Proposed configuration

Agree the relevant dimensions, interfaces, materials and ratings, with an explicit list of deviations and open items.

Acceptance and release

Specify the inspection, test or material evidence needed for the particular part and the responsible approver. Confirm which documents will be supplied and when.

Document availability and acceptance requirements are subject to project confirmation. An enquiry, photograph or preliminary proposal does not constitute technical approval.

Use descriptive file names and identify the latest revision. The existing RFQ accepts up to 8 non-empty files, 10 MB each: PDF, DOC, DOCX, XLS, XLSX, JPG, JPEG or PNG. Explain missing information in Additional Technical Requirements.